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Committee Clerk - Secretary

Position Details

Position Information

Title Committee Clerk - Secretary
Job Status Regular Full Time
Position Overview
 The City of North Vancouver is the urban core of the beautiful North Shore and has a long-term vision to be “The Healthiest Small City in the World”, with five key priorities to be a City for People, a Resilient City, a Vibrant City, a Connected City and a Prosperous City.
 
The City Clerk’s Department requires a regular full-time Committee Clerk–Secretary. 
Responsibilities
You will provide a variety of support services to several internal and external committees, boards, commissions and public forums, including, but not limited to, the Board of Variance and City Council.  You will be responsible for coordinating special events and making meeting arrangements; preparing agendas and supporting materials; compiling a variety of meeting material; providing assistance to internal and external stakeholders; taking and distributing minutes for various committees and meetings; and drafting correspondence and reports.  You will send notices to property owners and advise relevant parties of Council, Committee and Board of Variance decisions, ensuring that correspondence and documents are processed in accordance with applicable procedures and time limits.  In addition, you will provide assistance on procedural rules during such meetings and follow-up on actions and decisions of committees, boards and Council, as appropriate.  
Requirements
You will possess significant work-related experience, excellent interpersonal and communication skills, and be able to work with considerable independence and minimal supervision.  A high degree of accuracy is required and expected, and you must be comfortable working within publishing deadlines.  You will also have the ability to deal effectively with the public, staff and community volunteers.  The ability to take formal minutes and to keyboard at a net speed of 60 wpm is required, along with a thorough knowledge of business English, spelling and punctuation, and proficiency in Microsoft Office.  Preference will be given to applicants with prior local government experience.  Knowledge of an electronic agenda process, and experience with scanning, filing and searching documents within an Electronic Document Records Management System, would be assets.
Compensation
$31.97 to $37.58 per hour
(Pay Grade 17 – January 2024 rates)
Hours of Work
The City of North Vancouver currently works on a compressed work schedule of 8:30 am to 5:00 pm, Monday to Friday, with one scheduled day off (Monday or Friday) approximately each three-week scheduling cycle.  Committee Clerks may work a regularly scheduled shift between the hours of 8:30am and 11:00pm, Monday to Thursday.
Additional Information
Shortlisted candidates may be required to complete standardized tests or exercises to demonstrate their applicable skills and knowledge.
How to Apply
If you are passionate about making the City of North Vancouver an even greater place to live, work and play, apply on-line through the Career Portal at www.cnv.org by Thursday, February 22, 2024. 

We respectfully acknowledge that we live and work on the traditional and unceded territories of the Sḵwx̱ wú7mesh (Squamish) and Səl̓ ílwətaɬ (Tsleil-Waututh) Nations. Lonsdale Energy Corporation is committed to Reconciliation with these Nations, who have lived on these lands since time immemorial.
Posting Detail Information

Posting Number 2024-0025
Job Open Date 02/08/2024
Job Close Date 02/22/2024
Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education you have completed?
    • Graduate degree
    • Undergraduate degree
    • Post-secondary certificate or diploma
    • Some post-secondary training (courses only)
    • High School/GED
    • Did not complete High School
  2. * Please indicate your net keyboarding speed:
    • Less than 60 net words per minute
    • 60 to less than 65 net words per minute
    • 65 to less than 70 net words per minute
    • 70 or more net words per minute
  3. * At what level do you have experience with Microsoft Word?
    • Advanced User (e.g., Styles, Tracking Changes, Mail Merge)
    • Intermediate User (e.g. Tables, Headers/Footers, Page Layout)
    • Basic User (e.g. Text Formatting, Editing Text, Document Editing)
    • I have no experience with Microsoft Word
  4. * Do you have prior experience scanning, filing and searching documents within the eDocs Electronic Document Management system and LGMA Records Classification filing structure?
    • Yes
    • No
  5. * Please indicate the number of years of experience you have providing administrative support to a formal committee or board:
    • Less than 1 year
    • 1 to less than 3 years
    • 3 to less than 5 years
    • 5 or more years
    • I have not worked in a formal committee support role
  6. * Have you been responsible for preparing agendas, supporting materials and taking/transcribing minutes for formal meetings?
    • Yes
    • No
  7. * Do you have experience working as an employee for a municipal government?
    • Yes
    • No
  8. * Do you have experience advising on procedural rules (e.g., Municipal Bylaws and Robert's Rules of Order)?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter